Mailing Services for Central Virginia

Dominion Market Research

Instructions For Sending Lists

If you are going to send us data files for a mailing, some advance planning will pay off in quicker turn around and lower cost. The quickest and simplest files are files from programs such as Excel, Access, FileMaker, dBase or the like. They generally transfer without problem. 

Our prefered format to recieve files is Excel, but text files such as comma seperated files(.csv) files work well also.

Mailing lists kept in word processors such as Word or WordPerfect can be used, but usually involve additional handling and additional cost due to additional time needed to get the file ready for mailing. Word processor list files will sometimes have inporting errors due to inconsistent placement of data. PDF files are difficult to work with.

When you send a file, please be sure to tell us what data fields we will find. For instance First Name, Last Name, Company, Address, City, State, ZIP. It is also very helpful if you tell us how many records (addresses) are in your file.

Once imported into our mailing software, your file will be matched against the Postal Service database of all addresses in the United States. This process will assign nine-digit ZIP Codes needed for automation mailing and check and correct many errors in street and city spelling. ZIP Codes are also verified and Carrier Route information is assigned. If requested, we can provide you with a printout of address that do not match the Postal Service database. Also, at your request, we can attempt to correct address errors. If needed we will run your list through NCOA processing.

If you have questions, please call 800-328-2588 or 540-672-2327. Once we have your file we will make sure we can import it cleanly and email you a confirmation.

Email your list file to: lists@dmrmail.com

Instructions For Sending Other Files

You can send us other types of files such as text files for desktop publishing. We can accept Macintosh or PC files from Word, Publisher, PageMaker or InDesign for desktop publishing. 

If you are sending files for desktop publishing, be sure to include copies of all graphics, photographs and fonts used in your publication. If you are sending files for us to use in creating your publication, it is best to send plain text files from your word processor or email. You can include photos as email attachments. For best reproduction, photos should be saved at at least 300dpi. Many photos received in email are 72dpi and do not reproduce well on the printed page although the look good on your monitor.

Email files to staff@dmrmail.com